PLEASE READ THE FOLLOWING RULES, GUIDELINES, REGISTRATION AND CANCELLATION POLICIES CAREFULLY as this is your official agreement between you, and Victoria Gymnastics.

Guardians (or students) are required to acknowledge and agree to our policies listed below by checking the box at the end of this document.

An annual (once per year) insurance and registration fee of $49 + GST (Aug 28, 2023 to Aug 31, 2024) is due upon registration for all program levels.  

For Non-member students who are attending Summer Programs or Camps (only) this fee is $25.00 plus GST (July 1st, '23 to Aug. 31st, '23) Note: this fee does NOT apply to those who have paid the current annual fee.

This fee is not the monthly class fee. Registration fees are non-refundable.

Payment Options_______________________________________________________

1. Visa or MasterCard payments for initial fees, followed by monthly payments to June, are available and processed automatically on the 1st of each month via our online service provider partner ‘Studio Director’. Visa ‘Debit’ cards are currently not accepted.

2. Pre-authorized Debit (PAD) Step 1 - Register online, and provide payment of initial fees before 12am on the same day, online via credit card or during office hours via debit/cheque/e-transfer. Step 2 - Sign a PAD agreement for monthly payments for the first of each month. Cancel anytime in accordance with our class calendar (see reverse). No surcharge for non-credit card transactions. IMPORTANT:  If payment is not received on the same day before 12am, the registration is cancelled autonomously by the software provider.

3. In Person Pay via cash/cheque/debit or credit card during stated administration office hours (see website for office hours)

Please note: • For automated payments, the 5th week of May 2024 is pre-paid upon registration -  refundable upon early cancellation.⁽¹⁾

• Unpaid fees past 7 days of the current month’s first scheduled class, result in the loss of class placement.
• A 2.4% surcharge applies to all credit card charges  • A $13 fee applies to all late/incomplete payments after 72 hours

Trial / Drop-in Classes____________________________________________________
Trial classes are reserved by calling the desired location. A trial class is reserved at a partial class cost of $10+ GST (non-refundable); this fee is applied toward the initial payment cost upon continued enrollment - otherwise, no additional charges apply. Trial classes do not guarantee future class placement and are not available Sep 3rd - 23rd.

Late Starters____________________________________________________________
Enrollment is continuous. Fees are pro-rated at the time of registration for those starting after the 1st of the month. Start anytime!

Discount Incentives____________________________________________________________
A 10% discount is given for a single payment that covers (10 months) Sept. - June - all lump sum payments are non-refundable; however, a credit note is provided and is transferable to any child who has not taken part in classes no less than 10 months prior to the date of redemption. Group rates are available for 3 or more - all group members must belong to the same family/organization. ⁽²⁾

Make-up Classes____________________________________________________________
Make-up classes are available for as long as a student is ‘Actively Registered’ (current month paid in full) and the missed class has been reported beforehand via our website.  Make-up classes are only scheduled via our website on a first come, first serve basis. Make-up no shows result in the loss of class owed - sorry, no phone reservations accepted.  If fees are owed, make-up classes are disallowed.  Note: Missed classes are not refundable. There is a non-refundable $5+GST fee/make-up class. Make-up class durations may be ± regular scheduled class duration. Please see our ‘Class Dates & Fee Calendar’ on reverse for make-up class schedule.

Reserving Class Placement_______________________________________________  
Class placements that are reserved must be paid for regardless of attendance. Please advise office of any status change. Any/all student intellectual and/or behavioral challenges (i.e. ADHD) must be disclosed and discussed with administration prior to registration.

Withdraws, Refunds & Credits_______________________________________________  

When written notice has been received via www.victoriagymnastics.com or emailed before the current month’s cut off date outlined in this brochure’s ‘Class/Fee Calendar’, all ‘recurring’ auto debit and credit card payments will end and class credit (without cash value) is provided. Notice after the cut-off date will result in no class credit and any residual balance will be applied against any negative balance that might exist. All payments are processed until written notice is received. Regardless of payment method, if classes are interrupted by any instance or manner including, but not limited to: disaster, pandemic, war, terrorism, vandalism, riot, protest, strike, fire, earthquake, flood, tsunami, blizzard, tornado and storm, class credit (no refunds) will be provided for any class time remaining in the class calendar month of the incident. Also note: Credits are only honored when a receipt is presented  -  we do not keep a record.

In The Event Of COVID-19 Closure__________________________________________

If Victoria Gymnastics is force to close due to COVID-19, Class credit will be provided for any remaining time in the month paid for at the time of the closure and all scheduled future payment(s) will immediately STOP! - NO REFUNDS FOR CLASSES OR CAMPS, CLASS CREDIT ONLY.    COVID19 guidance provided by BC government (Provincial Health Officer), WorkSafeBC, and viaSport.

Class Cancellations, Instructor Substitution and Changes______________________

We reserve the right to cancel or change class times; in either case, notification will be given and classes rescheduled. From time to time, class ratios may be effected by a coaches’ illness — every effort is made to minimize this occurrence. Such events may also necessitate a temporary substitute instructor for your child’s class and/or a co-ed class.

Notes: ⁽¹⁾ no fees owed on account ⁽²⁾other conditions apply