PLEASE READ THE FOLLOWING RULES, GUIDELINES, REGISTRATION AND CANCELLATION POLICIES CAREFULLY as this is your official agreement between you, and Victoria Gymnastics.

Guardians (or students) are required to acknowledge and agree to our policies listed below by checking the box at the end of the registration process with 'Studio Director' our online registration app.

An annual (once per year) insurance and registration fee of $49 + GST (Aug 31, 2024 to Aug 31, 2025) is due upon registration for all program levels.  

For Non-member students who are attending Summer Programs or Camps (only) this fee is $25.00 plus GST (July 1st, '25 to Aug. 31st, '26) Note: this fee does NOT apply to those who have paid the current annual fee.

This fee is not the monthly class fee. Registration fees are non-refundable.

Payment Options_______________________________________________________

1. Visa or MasterCard payments for initial fees, followed by monthly payments to June, are available and processed automatically on the 1st of each month via our online service provider partner ‘Studio Director’. Visa ‘Debit’ cards are currently not accepted.

2. Pre-authorized Debit (PAD) Step 1 - Register online, and provide payment of initial fees before 12am on the same day, online via credit card or during office hours via debit/cheque/e-transfer. Step 2 - Sign a PAD agreement for monthly payments for the first of each month. Cancel anytime in accordance with our class calendar (see our calendar). No surcharge for non-credit card transactions. IMPORTANT:  If payment is not received on the same day before 12am, the registration is cancelled autonomously by the software provider.

3. In Person Pay via cash/cheque/debit or credit card during stated administration office hours (see website for office hours)

Please note: • For automated payment options 1 & 2, the 5th week of May 2024 is pre-paid upon registration -  refundable upon early cancellation.⁽¹⁾

• Unpaid fees past 7 days of the current month’s first scheduled class, result in the loss of class placement.
• A 2.4% surcharge applies to all credit card charges  • A $15 fee applies to all late/incomplete payments after 72 hours

Trial / Drop-in Classes____________________________________________________
A trial class must be paid for if the participant takes part in future classes, otherwise, payment is not required. Trial classes do not guarantee future class placement and are not available Sep 1st. - 14th. Trial classes are reserved by calling the gym. When space is available, drop-in(s) are available at $25/hr. plus a registration fee for non-members.

Late Starters____________________________________________________________
Enrollment is continuous. Fees are pro-rated at the time of registration for those starting after the 1st of the month. Start anytime!

Discount Incentives____________________________________________________________
A 10% discount is given for a single payment that covers (10 months) Sept. - June - all lump sum payments are non-refundable; however, a credit note is provided and is transferable to any child who has not taken part in classes no less than 10 months prior to the date of redemption. Group rates are available for 3 or more - all group members must belong to the same family/organization. ⁽²⁾

Make-up Classes____________________________________________________________
Make-up classes are available for as long as a student is ‘Actively Registered’ (current month paid in full) and the missed class has been reported beforehand (3hrs. min.) via our website. Make-up classes are only scheduled emailing us and are on a first come, first serve basis. Make-up no shows result in the loss of class owed - sorry, no phone reservations accepted. If fees are owed, make-up classes are disallowed. Note: Missed classes are not refundable. There is a non-refundable $5+GST fee/make-up class. Make-up class durations may be ± regular scheduled class duration. Please see our ‘Class Dates & Fee Calendar’ on reverse for make-up class schedule. Make-up opportunities for missed classes end June 30th, 2025 and are not transferable.

Reserving Class Placement_______________________________________________  
Class placements that are reserved must be paid for regardless of attendance. Please advise office of any status change. Any/all student intellectual and/or behavioral challenges (i.e. ADHD) must be disclosed and discussed with administration prior to registration.

Withdraws, Refunds & Credits_______________________________________________  

When written notice has been received via www.victoriagymnastics.com or emailed before the current month’s deadline outlined in this brochure’s ‘Class/Fee Calendar’, all ‘recurring’ auto debit and credit card payments will stop and class credit is provided for unused class time remaining in the month of cancellation. Notice after the deadline results in 25% of the next months fees being processed - any residual account balance will be applied against any fees owed. All payments are processed until written notice is received. Credit can be used at ‘this’ facility for any program and by any ‘household’ family member. All credits are without cash value and decrease by 25% annually from the anniversary date issued. Credits are honored only when receipt is presented.

In The Event Of Mandated Forced Closure__________________________________________

Regardless of payment method, amount or frequency, if Victoria Gymnastics is ordered to close by a governing body for any instance or manner including, but not limited to: disaster, pandemic, war, terrorism, vandalism, riot, protest, strike, fire, earthquake, flood, tsunami, blizzard, tornado and storm, class credit (no refunds) will be provided for any class time remaining in the class calendar month of the incident and all scheduled future payment(s) will immediately STOP!

Class Cancellations, Instructor Substitution and Changes______________________

We reserve the right to cancel or change class or camp times; in either case, notification will be given and classes/camps will be rescheduled or refunded at our discretion. From time to time, class ratios may be affected by a coaches’ illness — every effort is made to minimize this occurrence. Such events may also necessitate a temporary substitute instructor for your child’s class and/or a co-ed combination of classes.

Notes: ⁽¹⁾ no fees owed on account ⁽²⁾other conditions apply